Full text research within CM Studio. DMS-SERVER

Fast retrieval and exact full text re-search is one of the most important aspects for a document management application. CM Studio .DMS-SERVER provides you with excellent re-search capabilities, that save valuable time. The core of this is based on the powerful SQL database, which allows even for large data volume quick results within your archived documents.

Within a document repository, users can define separate criteria for the classification and indexing of documents. The so-defined search fields are the basis of any document re-search requested by the user. The user can for example request within the search-index form for a certain invoice by invoice- or project number. Those search criteria must be assigned by operator to each document during the import process, so that they can be found later by other users from the document database.

Beside those manual search categories and key words, a useful function within the CM Studio .DMS-SERVER is the ability to perform a full-text research within all documents. For generating such an automatic full text index, you may need the add-on product CM Studio .OCR-CONNECTOR.

The CM Studio .OCR-CONNECTOR is a combined hardware / software solution, consisting of a PC based on Windows 7 Pro or Windows XP Pro and a multi-user license either of the world's leading OCR software OmniPage Professional or a corporate license of ABBYY's Finereader 11.

For the automated indexing of new documents, you have to setup either the OmniPage Batch Manager or the HOT-FOLDER observation of ABBYY FineReader 11 Corporate Edition. Both options are integrated modules, which you can use to process orders and to monitor documents to be later imported by CM Studio .DMS-SERVER.

Jobs can be created within in the Job Wizard of any of those third party applications. The hot-folder or Batch Manager tasks offers the following features to CM Studio .DMS-SERVER:

• Time and Repeat pattern of job
• Monitoring of folders to newly added images
• Notification of job completion via e-mail to specific recipients
• Driving workflows with barcodes if necessary

This shows the perfect link between OCR application and the database server of CM Studio .DMS-SERVER. Defining an import policy for document-import into the CM Studio .DMS-SERVER database server, you only need one mouse click to activate the full-text search. So all automatically archived documents can be released by full-text re-search within your electronic archive and indexed by the OCR connectors completely.