
Receipt of invoice
An incoming invoice passes through different departments and different locations within a company, before it will be stored in final folder archive at the bookkeeping department. But even at small businesses invoices must be a checked, approved and booked, before they will be paid.
In regular, those different processes will be done from different people at different departments and workplaces. independent of the companies size, the invoice approval process is very labor intensive and takes effort and time.
Defining an integrated invoice receipt workflow by CM Studio .ECM-SERVER, the application will allow you to improove the throughput and to reduce processing times significantly. Incoming invoices and receipts are automatically captured and identified and forwarded to the appropriate employee.
Optimal control with automated workflows
Primarily CM Studio .ECM-SERVER provides secure mechanism, that no document will be lost on the way from the mail-entrance to the final filing place, because of being misplaced or forgotten by the operator. The smart control notification and the reminder managmeent of documents ensures the workflow and ensures a 'Just -in-time' processing. invoices are passed individually through a pre-defined work process or to the appropriate operator within the department and forwarded from there to release on to the next point by a few mouse clicks.
The cost / benefit analysis by using CM Studio .ECM-SERVER is quickly done. The expenditure for the invoice data and the associated lead times are reduced significantly. While for larger companies it is often times the goal to reduce work process costs and to increase the process and data quality, especially for small and medium sized businesses it is basically more important to secure the document wokflow and to shorten payment procedures and to make the business process more reliable and flexible. In short words: CM Studio .ECM-SERVER enables each company to retain its position in the invoice at a glance.
All common ERP systems, such as Lexware, Microsoft and Sage can be logical linked to the CM Studio .ECM-SERVER with easy to handle integration steps. Additional correspondence, such as documents or e-mails are stored associated with the invoice documents.
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